How to Resolve Discrepancies in Pay as a Travel Nurse

Travel nursing is an exciting career path that offers flexibility, adventure, and lucrative pay. However, despite the many benefits, discrepancies in pay can arise, leaving nurses frustrated and uncertain about their earnings. Whether it’s a misunderstanding, a payroll error, or an issue with contract terms, knowing how to handle these discrepancies is crucial.

Here’s a step-by-step guide to ensure you get paid what you deserve.

1. Review Your Contract Thoroughly

Your contract is your blueprint for pay expectations. Before signing, ensure that every detail—hourly wage, stipends, overtime, bonuses, and deductions—is clearly outlined. Pay special attention to:

• Base hourly rate

• Guaranteed hours

• Overtime pay rates

• Housing, travel, and per diem stipends

• Taxable vs. non-taxable income

If anything seems unclear, ask your recruiter for clarification before you start the assignment.

2. Track Your Hours and Pay Stubs

One of the best ways to catch discrepancies early is to keep meticulous records of your shifts and paychecks. Use a mobile app, spreadsheet, or notebook to log:

• Clock-in and clock-out times

• Break durations

• Overtime hours

• Bonuses or differentials applied

Cross-check this information with your pay stubs to identify any inconsistencies.

3. Compare Pay with Your Contract

If you notice a discrepancy, compare your actual paycheck with the terms outlined in your contract. Check for:

• Missing overtime pay

• Incorrect deductions

• Unpaid stipends or bonuses

• Reduced guaranteed hours

Having a written record of your hours worked versus what was paid makes it easier to pinpoint errors.

4. Communicate with Payroll and Your Recruiter

If you find an issue, address it as soon as possible. Start with your recruiter or payroll department and provide specific details, including:

• A copy of your contract

• Pay stubs showing the discrepancy

• Your documented work hours

Most agencies are willing to correct errors if provided with clear evidence.

5. Understand Common Pay Issues

Some frequent causes of pay discrepancies include:

• Missed timecard submissions – Ensure you submit your timesheets on time.

• Incorrect tax withholding – Check that your tax status is correctly classified.

• Reduced hours due to low census – If your contract has a “guaranteed hours” clause, you should still be compensated.

6. Know When to Escalate the Issue

If your recruiter or payroll team does not resolve the issue in a reasonable timeframe, escalate your concern to a higher authority within the agency. If necessary, consult:

• An HR representative

• A travel nurse advocate group

• Legal assistance if the issue remains unresolved

7. Prevent Future Issues

To minimize the risk of pay discrepancies in the future:

• Carefully review each contract before signing.

• Maintain open communication with your agency.

• Keep all payment records and timesheets organized.

• Stay informed about travel nursing pay standards.

Final Thoughts

While pay discrepancies can be frustrating, addressing them with a structured approach can lead to a swift resolution. Always advocate for yourself, keep thorough records, and maintain clear communication with your agency.

Ensuring that you’re paid fairly allows you to focus on what truly matters—providing excellent patient care while enjoying the perks of travel nursing.

Need help finding the right travel nursing assignment with transparent pay structures? We’re happy to help!